Sustainability has become a foundation of modern business. From small start-ups to large organisations, companies are rethinking how they operate to reduce their environmental footprint. One of the simplest yet most impactful ways to make a difference is through sustainable office printing.
Printing may not seem like a major sustainability issue at first glance, but traditional laser printers consume significant amounts of energy, produce waste, and rely on components that require frequent replacement. Fortunately, new technology means that you can achieve sustainability without compromising print quality, reliability, or efficiency.
At SOS Group, we help businesses across the UK adopt environmentally friendly print technology, proving that going green doesn’t mean slowing down.
The Environmental Cost of Traditional Printing
Traditional laser printers work by heating toner particles and fusing them to paper, a process that consumes large amounts of power. Each device also contains multiple components (such as fusers, drums, and belts) which wear out over time and contribute to electronic waste.
This design not only increases running costs but also impacts the environment through energy consumption, replacement parts, and disposal.
According to Epson, one of SOS Group’s trusted partners, heat-free printing technology eliminates the need for a fuser and other energy-intensive components. By removing heat from the process, printers use up to 83% less energy than comparable laser models.
This makes sustainable office printing achievable for businesses of every size, from schools and charities to large-scale corporations.
Learn more about how this technology works on our Epson page.
How to Achieve Sustainable Office Printing
Sustainability in printing doesn’t have to mean lower productivity or higher costs. With the right setup, your office can reduce its environmental impact while keeping operations smooth and print yields consistent. Here’s how:
- Invest in Heat-Free Technology – Heat-free printers, like those from Epson, use PrecisionCore technology that delivers fast, high-quality prints without needing to warm up. This saves time, energy, and costs while maintaining consistent print performance. Ideal for offices that print frequently or at high volumes.
- Consolidate Devices – Replacing several single-function printers with one or two multifunction devices can dramatically improve efficiency. A multifunction printer (MFP) combines printing, scanning, and copying into a single compact device, reducing the number of machines consuming power and requiring maintenance.
- Use Print Management Software – Smart print management tools allow you to track usage, control access, and set default preferences such as duplex (double-sided) printing. This reduces unnecessary paper and toner waste while promoting sustainable printing habits across your organisation. You can explore our managed print and software solutions here.
- Automate Ink and Toner Replenishment – Running out of toner or ink not only disrupts productivity but can lead to inefficient emergency orders and extra packaging waste. SOS Group’s automated replenishment system uses intelligent tracking to monitor usage in real time, ensuring your supplies arrive just when you need them, no waste, and no panic ordering.
- Extend Device Lifespan – Heat-free printers have fewer moving parts, meaning they experience less wear and tear over time. This results in longer-lasting devices, reduced servicing needs, and lower e-waste output. This is a major advantage for sustainable office printing strategies.
The Business Case for Sustainability
Going green isn’t just good for the planet, it’s good for business. Companies that adopt sustainable office printing benefit in multiple ways:
- Lower operating costs: Reduced energy usage and fewer replacement parts mean substantial long-term savings.
- Improved reliability: Energy-efficient printers require less maintenance, cutting downtime and service calls.
- Enhanced reputation: Demonstrating environmental responsibility builds trust with customers, partners, and employees.
- Regulatory compliance: Many organisations are now required to report on their sustainability efforts, and energy-efficient printing supports those goals.
At SOS Group, we combine cost-efficiency and sustainability through our partnerships with leading manufacturers such as Epson, Lexmark, Develop, and Kyocera, helping clients modernise their office print environments responsibly.
How SOS Group Supports Sustainable Office Printing
Since 2002, SOS Group has been empowering businesses with innovative office technology solutions. Our mission is to make sustainability simple, practical, and profitable.
Through partnerships with trusted brands like Epson, we provide eco-friendly, high-performance printers that meet the demands of today’s workplaces. Our solutions include:
- Copy, print, and scan devices powered by heat-free technology
- Managed Print Services to reduce waste and streamline processes
- Automated replenishment and proactive maintenance to minimise disruption
You can explore our full range of copy, print, and scan solutions to learn how we can help your business transition to sustainable office printing.
Sustainability isn’t about cutting back. It’s about working smarter. With SOS Group providing Epson’s heat-free printing technology, automated monitoring, and managed services, your business can reduce costs, improve efficiency, and shrink its carbon footprint without sacrificing performance or business productivity.
Discover more about how our sustainable office printing solutions can transform your workplace by visiting sosgroup-ltd.co.uk/epson.
